Summary
Administrative Assistant with more than 15 years at an Executive Level.
Employment
Daviess Community Hospital
Executive Secretary/Medical Staff Coordinator
12/2011 - 6/2013
This is a rural hospital located in Southern Indiana. Responsible for the credentialing of more than 130 physicians and mid-level providers. Attends the various committee meetings including Medical Executive Committee, Medicine Department, Surgery Department, HCAHPS Committee, OB/Peds Committee and the occasional Board of Governors and Finance Committee meetings when the CEO’s secretary is on vacation. Familiar with Joint Commission standards as it pertains to Medical Staff in Critical Access Hospitals. Currently run reports from various medical boards, the AMA, AOA, SAM (formerly EPLS), NPDB, OIG and DOI. Verification of all affiliations with other hospitals and perform some of the OPPE and FPPE functions for new and reappointments. Transitioned the credentialing records to electronic form using specialized software and have started auditing the current physician files for accuracy and any missing items. Responsible for the hospital's CME program (generally 6 programs a year plus one RSS held monthly) including the yearly reporting to the state medical association.
Volunteers in Medicine of Monroe County
Administrative Assistant
2/2008 - 12/2011
Ensure accuracy of patient database and supervision of all data entry volunteers. Enter billing information into ISalus for statistical purposes with CPT and ICD9 coding. Scheduling of patient visits when needed. Credentialing of all medical personnel to ensure coverage by FTCA. Orders all supplies, office and medical supplies. Monthly board of directors meeting minutes. Other special projects and duties as assigned.
SouthernCare, Inc.
Administrative Assistant
7/2006 - 1/2008
Record daily visits by nurses, home health aides, chaplains, social workers. Created and maintain database of past and current patients with vital demographic information, diagnosis and ICD-9 codes, start/end of service dates. Record observed visits. Answer phones as needed. Assist with Team Secretary duties as needed, including creation of patient charts, faxing, typing, etc, other duties as assigned. All human resource duties, including personnel files, in-service trainings, and other data required to be maintained. Order all supplies, office and medical supplies. Other duties as assigned by Clinical Director, Regional Clinical Director, or Vice President of Clinical Directors.
NW FL Area Agency on Aging, Inc
Administrative Assistant/production Editor
4/2003 - 8/2005
Newsletter: Includes researching & writing articles, obtaining articles from others, typing articles into newsletter, scanning pictures, setting up newsletter format, editing articles, obtaining new advertisers, renewing previous advertisers, communicating with printer, preparation of newsletter for bulk mail, delivery to post office bulk mail unit. Website: Design and hand code web pages, maintain pages and update as needed, code additional pages as needed, submit site to search engines as time allows, maintain stats on site. Annual report: Layout annual report, obtain reports from staff regarding various programs, typing reports into layout, print and bind finished report for distribution. Regional Conference Planning Committee: Attend meetings, coordinate with chairperson regarding production materials, solicit door prizes and sponsors/exhibitors, set up conference rooms in coordination with sponsors/exhibitors with production materials, etc. Make all travel arrangements--Car, plane, hotel reservations, conference registrations and trainings. Design and print flyers, post cards, business cards, letterhead and other production materials as needed. Transcribing all recorded meeting minutes. Arrangement of yellow pages advertising, billboard advertising (includes quotes), and all newspaper advertisements (includes job openings, meeting notices, etc.). Maintain and update master mailing list. Other duties as...
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